Terms and Conditions
VilMAR These terms and conditions apply to all courses booked with us, VilMAR LTD (a company registered in the UK with registration number 12727476 and registered office at 1 Allum Way, London, England, N20 9QL, referred to in these terms and conditions as “VilMAR Ltd”).
If you place a booking with VilMAR Ltd and VilMAR Ltd accepts that booking, these terms and conditions will form a legally binding agreement between you and VilMAR Ltd.
These terms apply to you whether you are booking a course for yourself or on behalf of one or more other people (such as a relative or your employees or contractors). Where these terms refer to “you”, this means the person who is placing the booking, whether or not you are the person attending the course. Where these terms refer to the “Student”, this means the person or people who will be attending the course, whether that is you or a person you are booking on behalf of.
If you are booking a course for yourself, you must comply with all of the obligations set out in the terms and conditions, whether they refer to “you” or the “Student”. If you are booking on behalf of one or more other people, you must comply with the obligations which refer to “you” and you must ensure that the person or people you are booking on behalf of comply with all the obligations that refer to the “Student”.
YOU SHOULD READ THESE TERMS AND CONDITIONS IN FULL CAREFULLY, IN PARTICULAR (BUT NOT LIMITED TO) YOUR CANCELLATION RIGHTS UNDER TERM 6, THE RULES GOVERNING SKILLSERACHERS LIABILITY AT TERM 9, AND THE PROVISIONS REGARDING THE PROCESSING OF PERSONAL DATA AT TERM 15.
1 Placing a booking
1.1 If you wish to book a place on one our courses, you may do so either via its website, by phone or in person. Provided that there is an available place on the course (and VilMAR Ltd is otherwise able to accept your booking) it will email the course confirmation letter to you as confirmation of your booking (or, if you do not provide an email address, send it to you by post). The confirmation letter contains detailed information regarding the course qualifications, start dates, payment information, balance information if applicable and venue. Please read it carefully.
1.2 Acceptance of a booking by VilMAR Ltd does not constitute enrolment on the selected course. Once your booking has been accepted, VilMAR Ltd will assess the information provided with your booking and consider whether it believes the Student is eligible to be enrolled on the course and whether the course is otherwise appropriate for the Student. To enable it to make this assessment, VilMAR Ltd may require the Student to undertake an interview or testing process (whether by telephone or otherwise) before confirming enrolment. VilMAR Ltd reserves the right to refuse enrolment on the course for any reason.
1.3 If VilMAR Ltd declines to enrol the Student for any reason or if, after accepting the Student’s enrolment VilMAR Ltd subsequently discovers information which gives it reasonable grounds to believe that the course is not appropriate for the Student for any reason, VilMAR Ltd may cancel the booking and will notify you accordingly. Where this happens then, unless the reason for the cancellation was your non-compliance with the terms (including, where you are booking on behalf of someone else, your failure to ensure that the Student complies with the obligations applicable to him/her) VilMAR Ltd will give you a full refund of any sums you have already paid.
1.4 Whilst VilMAR Ltd will take all reasonable steps to make courses as inclusive as possible, it is essential that you are aware of the following:
- 1.4.1 all courses are delivered in English;
- 1.4.2 workshops and assessments require a reasonable level of physical fitness and health; and
- 1.4.3 electrical work is heavily regulated and, if not properly performed, potentially dangerous, and therefore courses are designed for (and only suitable for) individuals intending to use the skills developed in the course of their trade.
1.5 By placing a booking you confirm that the Student can understand spoken English and write and read proficiently in English, has a reasonable level of physical fitness and health and is either already working in the electrical industry or is intending to enter the industry. If you have any doubt as to whether the Student meets these requirements you should discuss any issues with VilMAR Ltd before placing the booking (and, in the case of any issues with fitness or health, seek a professional opinion from a qualified medical expert).
1.6 VilMAR Ltd accepts no liability for any adverse consequences arising from a Student’s participation in a course which arose as a result of the Student not meeting the eligibility requirements described in term 1.5.
2 Payment of Fees
2.1 All course fees are to be paid in full before the “Course Registration Date”, subject to the exceptions at term 3 below. The Course Registration Date is as follows:
- 2.1.1 if the course you have selected has a “pre-registration date” (as stated in the course confirmation letter), that date; or
- 2.1.2 if there is no “pre-registration” date for the course you have selected, the first day of the course.
2.2 VilMAR Ltd may, in its entire discretion, accept payment in instalments (whether weekly or otherwise), although reserves the right to demand payment in full of any outstanding balance due at any time.
2.3 All amounts are expressed exclusive of VAT unless otherwise stated.
3 Exceptions to Standard Payment Term
3.1 For some qualifications (for example those which are longer than the norm) VilMAR Ltd may at its discretion offer different payment terms to you. However once the booking has been made, the agreed course payment terms cannot be changed. You will be required to complete a written contract detailing payment terms.
4 Non-payment of fees
Failure to pay course fees in full by the due date may, in VilMAR Ltd sole discretion, result in the Student being unable to sit the course and exam. Failure to pay the course balance in full for any qualification will mean the final exam registration will not be completed and therefore the Student will not be able to attend the course and sit the exam.
5 Course Paperwork
All course paperwork will be sent to you by email (or, if you do not provide an email address, by post). Copyright in all course materials is owned or licensed by VilMAR Ltd, Copying, adaptation or other use without the written permission of VilMAR Ltd is strictly prohibited.
6 Course Changes
6.1 Should you wish to make any date changes to courses or any course package modules, you will be charged an administration fee of £50 for short courses and £150 for longer courses and packages. All course change requests must be made with a signed letter. Course moves will be made at the discretion of VilMAR Ltd and can only be made once.
6.2 Course moves can only be made if there are more than 21 days before the Course Registration Date. Less than 21 days’ notice before the course commences it will be too late make course changes, due to registration fees, exam scheduling procedures, class and tutor allocation which will have taken place.
6.3 VilMAR Ltd will not move the course if it is one of the exceptions listed at term 6.4 below or if the Course Registration Date is 21 days or less from the date your letter is received.
6.4 The Course, once booked, cannot be moved (whatever the reason), due to the enrolment and scheduling procedures which take place a number of weeks prior to the examination date (as once the final registration and exam scheduling has taken place the Student will not be able to be move from the course and examination list).
6.5 It is your responsibility to provide the right details about the Student at the time of booking. Should you need to amend a name or date of birth after the initial booking has been made, you will incur an administration charge of £50. You will also need to provide proof of this in the form of some formal identification (passport / driving licence / birth certificate).
7.1 Provided that you book more than 21 days in advance of the Course Registration Date, you will be entitled to a “cooling off period”.
7.2 If you wish to cancel under the cooling off period arrangement, you must cancel by the earlier of the following dates:
- 7.2.1 14 days from the date on which you placed your booking; and
- 7.2.2 22 days before the Course Registration Date.
This means that your cooling off period will normally be 14 days from the date of your booking, but you will not get the full 14 days if you placed your booking fewer than 36 days before the Course Registration Date, and you will not get any cooling off period if you booked 21 days or fewer before the Course Registration Date. This is because VilMAR Ltd needs to confirm final details as to who will be attending the course at least 21 days before the Course Registration Date.
7.3 If you cancel during the cooling off period, you will receive a full refund, minus an administration fee of £50 for short courses and £150 for longer courses.
7.4 If you cancel after your cooling off period has expired, but more than 21 days before the Course Registration Date, you will not be entitled to any refund of your deposit but you will not have to pay the balance and, if you have paid the balance before you cancelled you will be entitled to a refund of the difference between the total you paid and the deposit.
7.5 If you cancel 21 days or fewer before the Course Registration Date you will still be required to pay VilMAR Ltd the full amount for the course, including any balance payment. If you have not paid the full amount at the time you cancel you must immediately pay the balance to VilMAR Ltd.
7.6 Once paid, a deposit is non-transferrable and non-refundable except:
- 7.6.1 if you need to make a change to the booking, you may be able to do this as described in term 6; and
- 7.6.2 if you wish to cancel the booking during the cooling off period you can receive a refund of the deposit (minus the administration fee) as described in term 7.3 above.
7.7 Online courses are eligible for the 14 day cooling off period but only if you have not accessed the learning system. If the system has been accessed then no refund shall apply.
8.1 Once a course has been commenced, the Student must attend at all sessions necessary to complete the course (once a course has been started, it cannot be completed at a later date). You will not be entitled to any refund for any absence.
8.2 In the event of extreme weather conditions, VilMAR Ltd will ensure it is able to provide a full service by using a number of contingencies. The Student must plan ahead to ensure he/she is able to attend and, subject to term 8.3, VilMAR Ltd will not be responsible (nor required to issue any refund or offer any alternative course dates) as a result of the Student not attending due to extreme weather conditions such as heavy snow, strong winds, flooding or public transport disruptions / cancellations.
8.3 VilMAR Ltd will review each absence and any reasons given for that absence. If the reason why the Student was unable to attend was due to exceptional circumstances then VilMAR Ltd may, in its discretion, offer a new date. Whether or not circumstances shall be deemed “exceptional” shall be at the sole discretion of VilMAR Ltd. You may be asked for supporting documents to prove the exceptional circumstances alleged. Please note that a new date cannot be offered, in any circumstances whatsoever, for C&G 2396 courses, for the reasons sent out at term 6.4 above.
9 Liability – Please Read Carefully
9.1 SUBJECT TO TERM 9.3 BELOW:
9.1.1 VilMAR LTD TOTAL AGGREGATE LIABILITY IN RESPECT OF ALL CAUSES OF ACTION ARISING OUT OF OR IN CONNECTION WITH YOUR BOOKING AND/OR THE STUDENT’S PARTICIPATION IN THE COURSE (WHETHER FOR BREACH OF CONTRACT, STRICT LIABILITY, TORT (INCLUDING NEGLIGENCE), MISREPRESENTATION OR OTHERWISE) SHALL NOT EXCEED THE FEE PAID BY YOU FOR THE COURSE
9.1.2 VilMAR LTD SHALL NOT BE LIABLE FOR ANY CLAIM TO THE EXTENT THAT IT RELATES TO LOSS OF PROFITS, GOODWILL, BUSINESS OPPORTUNITY OR ANTICIPATED SAVINGS, INJURY TO REPUTATION, WASTED MANAGEMENT TIME OR INDIRECT, CONSEQUENTIAL OR SPECIAL LOSS OR DAMAGE REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE) OR STRICT LIABILITY OR OTHERWISE HOWSOEVER ARISING AND REGARDLESS OF WHETHER VilMAR LTD KNEW OR HAD REASON TO KNOW OF THE POSSIBILITY OF THE LOSS OR DAMAGE IN QUESTION; AND
9.1.3 IF YOU ARE BOOKING ON BEHALF OF ANOTHER PERSON (YOU ARE NOT THE STUDENT YOURSELF), YOU ACKNOWLEDGE AND AGREE THAT ANY CLAIM THAT IS BROUGHT AGAINST VilMAR LTD FOR ITS FAILURE OR DEFAULT MUST BE BROUGHT BY YOU, NOT THE STUDENT, AND THAT IF, DESPITE THIS, THE STUDENT BRINGS A CLAIM AGAINST VilMAR LTD (WHETHER IN CONTRACT, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE) OR STRICT LIABILITY OR OTHERWISE) YOU WILL INDEMNIFY VilMAR LTD AGAINST ALL LOSSES, DAMAGES, CLAIMS, COSTS AND EXPENSES (INCLUDING LEGAL EXPENSES) THAT IT SUFFERS OR INCURS AS A RESULT OF THAT CLAIM, INCLUDING ANY AMOUNT THAT MAY BE AWARDED TO THE STUDENT.
9.2 THE EXPRESS TERMS OF THIS AGREEMENT ARE IN LIEU OF ALL WARRANTIES, CONDITIONS, TERMS, UNDERTAKINGS AND OBLIGATIONS IMPLIED BY STATUTE, COMMON LAW, CUSTOM, TRADE USAGE, COURSE OF DEALING OR OTHERWISE, ALL OF WHICH ARE HEREBY EXCLUDED TO THE FULLEST EXTENT PERMITTED BY LAW.
9.3 NOTHING IN THIS AGREEMENT SHALL LIMIT OR EXCLUDE SKILLSERACHER LTD LIABILITIES FOR DEATH OR PERSONAL INJURY CAUSED BY NEGLIGENCE, FOR FRAUD OR FRAUDULENT MISREPRESENTATION, AND/OR FOR ANY OTHER LOSS OR DAMAGE THE EXCLUSION OR LIMITATION OF WHICH IS PROHIBITED BY ENGLISH LAW.
10 Disclaimer Regarding Advice Given – Please Read Carefully
10.1 All advice given regarding career paths, abilities to join registration bodies, qualification advice or other career opportunities is correct at the point of enquiry. This may be subject to change and is beyond the control of VilMAR Ltd. VilMAR Ltd cannot be held responsible for changes to other organisations’ joining requirements or qualification pre-requisites. No refunds will be issued in the event of changes mentioned above.
10.2 Any opinions expressed by the course tutor represent his/her own views and not necessarily those of VilMAR Ltd and VilMAR Ltd shall have no responsibility for them.
11 No Guarantee of Success – Please Read Carefully
Completion of the course does not guarantee the Student’s competence to perform work or ability to gain employment in the relevant field and VilMAR Ltd makes no representation, warranty or guarantee as to such competence or ability. In undertaking any work, the Student must take care to ensure that the work is within his/her competence and seek further instruction or supervision, if necessary. Any statement made to you by VilMAR Ltd or its staff regarding the likelihood of obtaining employment and/or the Student’s potential earnings shall be treated as a matter of opinion and not a representation and shall be non-binding.
12 General Booking Note
12.1 VilMAR Ltd reserves the right to alter booking arrangements if necessary and has the right to refuse any booking application, at its sole discretion.
12.2 The course qualification route booked is the correct route at the time of booking. Qualification routes are subject to change. Should any changes be made by the awarding bodies to qualifications, VilMAR Ltd will endeavour to change the qualification route; however, VilMAR Ltd will not be liable to you in any way as a result of such changes. Changes of this nature may affect the duration and cost of the course, which you accept by placing your booking.
12.3 All training must be completed within one year from the date of booking.
12.4 VilMAR Ltd cannot be held responsible for accommodation. Any information provided is to assist in your search for accommodation. You are responsible for your own booking and payment.
13 Compliance with VilMAR Ltd Rules
13.1 The Student must observe VilMAR Ltd rules (as notified to you and/or the Student in writing or by any other means from time to time).
13.2 VilMAR Ltd may cancel the Student’s enrolment without reimbursement of fees if the Student commits a serious or repeated breach of the enrolment terms or VilMAR Ltd rules or is guilty of gross misconduct (as assessed at VilMAR’s discretion).
14 Purchasing of Tools and Books
14.1 VilMAR Ltd may offer tools and books for sale at the centre. No guarantee is provided that any particular tools or books will be available at any particular time. Please enquire at the centre for more information about current stock.
14.2 These terms and conditions do not govern any purchase of tools and books from VilMAR Ltd, and if you (or a person you booked the course on behalf of) choose to purchase any tools or books this will form a separate agreement between VilMAR Ltd and the purchaser.
14.3 Please note that any tools purchased can only be returned in accordance with our returns policy, a copy of which is available on request. VilMAR Ltd does not accept returns of books.
15 Data Protection – Please Read Carefully
15.1 Any telephone calls may be recorded by VilMAR Ltd for administrative or training purposes (which you consent to). If you ask or allow the Student to call VilMAR Ltd directly then you must notify the Student of this policy.
15.2 A copy of VilMAR Ltd privacy notice should have been provided to you with these terms and conditions. If you have not received a copy, please contact VilMAR Ltd who will be happy to provide a copy.
15.3 The VilMAR Ltd privacy notice describes what type of personal data it may hold about you (and, if you are booking on behalf of someone else, the Student), how it will use that personal data and your (and, where applicable, the Student’s) rights in respect of that privacy notice. You must read the privacy notice carefully and let VilMAR Ltd know if you have any questions.
15.4 If you are booking on behalf of someone else you agree that you will either:
15.4.1 provide VilMAR Ltd with the Student’s contact details and ask it to send a copy of the privacy notice directly to the Student; or
15.4.2 give the Student a copy of the privacy notice, explain its purpose and ask the Student to read it.
You agree to indemnify VilMAR Ltd against all losses, damages, claims, costs and expenses (including legal expenses) that it suffers or incurs as a result of your failure to comply with this term 15.4, including any regulatory fines or penalties and any claims brought by the Student against VilMAR Ltd
16.1 Assessments and examinations are governed by the accrediting body and VilMAR Ltd accepts no liability for them. The cost of any re-sits shall be borne by you. Exams are supplied to VilMAR Ltd by the accrediting body. VilMAR Ltd will not be liable for any costs or compensation sought by the Student if for any reason the accrediting body is unable to supply the exam in digital or paper format on the expected date.
16.2 Additional Time in Exams: Please note that in some circumstances additional time can be given for exams providing you can submit evidence (must be a psychological report). This will need to be submitted at least one month before the start of the course in order for the accreditation body to grant approval. The decision to grant additional time is made solely by the accreditation body.
16.3 Photographic ID: Please note that any exams accredited by a body such as City & Guilds, BPEC, NICEIC or other will generally require that the Student to provide photographic ID. As such please ensure the Student brings a passport or driving licence with him/her when he/she attend the course.
16.4 You must complete all payments and the Student must successfully complete the course prior to issue of your certification.
16.5 Any complaint about the course should be notified to the Centre Manager at the address contained in the enrolment form. All complaints must be made in writing.
16.6 Any notice to be given by either party to the other may be properly given by posting it to the address of the other party shown on the enrolment form or to such other address as the other party shall have notified in writing as its address for service of notices.
16.7 If for any reason any of these terms or part of any one of these terms is found by a court of law to be illegal, invalid or unenforceable, then that term or part of that term shall be amended to the minimum extent necessary to make it legal, valid and enforceable and the remaining terms and (if applicable) part of term shall remain in full force notwithstanding the amendment made.
16.8 These terms and conditions (including any associated non-contractual disputes or claims) shall be subject to English law and any disputes arising under or in connection with these terms and conditions, if not capable of resolution between the parties, shall be subject to the exclusive jurisdiction of the English courts.
This document is © VilMAR Ltd and/or its licensors and is intended solely for use by VilMAR Ltd
Customers may make personal copies of this document for their own reference and (where booking on behalf of someone else) may provide a copy to the Student.
Except as described above, no part of this document may be copied or reproduced without VilMAR Ltd express prior written consent. All rights reserved